June Meeting Minutes

Our first post-ISDC meeting got us off to a strong start. Nine members came and we went over both our recent success at the NSS ISDC, and our future plans.

It was good to see so many of the regular members continuing on after the ISDC, but it was a bit disappointing that no new folks from our contacts at the NSS made a showing.

First, Derek led a review of the ISDC activities, successes, lessons learned, and disappointments. Thanks Mark for the CD’s of conference pictures! and thanks April for the surprise certificates of appreciation! And thanks to everyone for helping at the ISDC to make it a success!

Then April led us in a discussion of our future, post ISDC direction. While the ISDC has been the focus of our activities for much of the past year, there is still so much ahead of us to do – member drives, community outreach, congressional visits, and the swiftly upcoming Mars Society convention in Los Angeles.

In brief:

  • Remember that you must ‘opt-in’ to the Mars Society newsletter. Simply joining the Mars Society is not enough. The link is on the Mars Society home page
  • April volunteered to be the point of contact for community outreach.
  • Derek volunteered to be the point of contact for member outreach. We realized that though we made some promising contacts at the ISDC, we did not follow up.
  • Mimi volunteered to follow up on the ISDC contacts that expressed an interest in our Mars Society. This complements Derek’s work above
  • Kurt volunteered to be the congressional contact liaison. This turned out to be timely as the Mars Society is organizing a major ‘August recess blitz’ to meet with congressional members during the August recess. We need to act to head off language in the current appropriations that would forbid the new Space Exploration funding to be spent on humans to Mars, but instead restrict it to the Moon only. We must act to preserve the full Moon-Mars vision.
  • Kurt also volunteered to create a draft of goals / roadmap for our chapter for next month’s meeting.
  • Dan volunteered to update the website now that Greg is no longer here….
  • We agreed to make T-shirts for sale at the next Mars Society Convention in August/September.
    • April will contact Maggie and check to make sure no one else is supplying a conference T-shirt, and about selling from the main table. Since April and Derek will not go to the Conference (:-(( we’ll need to figure out how to cooperate with Maggie on manning the table and selling things.
    • Dan, April/Derek, (and Roger?) pledged $100 each for the T-short manufacture. (Ok guys, my notes are a bit fuzzy here – I have a $300 total pledge written down, but I can’t remember if it was $100 each from Derek and April, or $100 from Derek/April, and $100 from Roger…..can you guys help me out?)
    • Mark will bring printed artwork for the proposed T-shirt design to the next meeting.

Dallas Mars Society is Still Alive

The Dallas Mars Society is still alive, even though the website has not been updated lately. In May 2007, the group successfully ran the Moon-Mars track of the ISDC 2007 in Dallas, TX. The former webmaster (Greg = me) has moved from Dallas to Portland, OR and is unable to continue updating the site. I am trying to arm wrestle someone into taking this over. We have found the web is a useful mechanism for marketing and keeping the public informed of our activities.

In the meanwhile, meeting announcements are made on the Yahoo! Groups mailing list, which is active with 3-4 posts per month. Moreover, the list requires moderator-approved membership and is not open to the public, so you will not receive SPAM if you join. Please join:

Dallas Mars Society Mailing List

February 25, 2007 Monthly Meeting

All:

We had another lively meeting last Sunday, with 13 in attendance. We welcome Larry, who was attracted to our meeting from the web site. Hope you enjoyed the meeting and come back again, Larry!

Derek had sent out a mass mailing to a variety of potential Mars speakers, inviting them to our track at the ISDC. A number have already responded positively. It looks like we have a good start at getting a number of quality Mars speakers for our track.

In another wrinkle, National NSS is attracting so many major, plenary caliber speakers that the plenary sessions may be expanded. This is contracting the number of track slots excessively – the number of track slots is now well under 20, a number that is way too low. This will be addressed and some better balance is expected.

Curtis showed his proposed advertising posters. These look very good, and we’ll acquire them in both 8X11 and 11X17 sizes to post in college campuses, etc.

Pam announced that her expansive run of Mars memorabilia is complete. We’ll have the best Mars knick-knack table ever! Kudos to Pam for her efforts and generosity for donating them.

After much discussion regarding bumper stickers, it was decided to authorize Mark to expend up to $150 of Mars Society funds to go and order a set of two-color and full color bumper stickers for sale at the convention.

Discussions began on our table displays. We’ll need sign-up and information sheets for the Mars Society, and a banner. Roger took the action item to check into getting these from national.

We then discussed T-shirts. While we sold a large number of T-shirts at the 9th Mars Society, we were without competition, selling the only ‘convention’ T-shirt. This will not be the case at the NSS ISDC, and caution was agreed on. We will probably make a number of
Mars Society/NSS ISDC themed T-shirts – Mark will think on potential designs.

Overall, our planning for the ISDC is coming along well.

On a sadder note, this was Greg’s Last meeting with us, with him moving to Portland in March. We thank Greg for his efforts in keeping the Mars flame alive these past years, and will miss his participation.

**ACTION ITEMS **
>Dan will put a blurb / link to the NSS ISDC on the Mars Society national home page
>Roger will attend the NSS planning meeting at the convention hotel with Brent from national NSS in order to assess the physical layout
>Roger will contact national Mars Society to get info sheet, membership sign-up, and banner design
>Mark will spend up to $150 to procure bumper stickers
>Mark will come up with some T-shirt ideas for the next meeting
>Kurt will forward to Mark some pictures of the MDRS / FMARS for above
>Kurt will attend the National NSS planning telecom while Derek and April are off on vacation….
See you all March 25th!

November Meeting

This year the group has decided to hold the meeting in November. The meeting will be held on Sunday, November 26, 2006 at 6:30PM at Spaghetti Warehouse at Central Expressway and 15th Street in Plano. This is the weekend after Thanksgiving.

“On to Mars 3″

Call for papers from 2005 and 2006 Mars Society Conventions
Sept. 3, 2006
for further infomation about the Mars Society, visit our website at www.marssociety.org

The Mars Society members have presented close to 200 papers at the two most recent Mars Society Conventions in 2005 and 2006. We are planning to proceed to press on another book in the “On to Mars” series, and we want to encourage all who made presentations at the last two Conventions to submit a full paper for this planned publication.

Authors who are preparing their 2005 or 2006 Mars Convention paper for publication should follow the instructions for preparing their papers in the pdf
2006 Authors instructions here. An assignment of publishing rights to The Mars Society is included in the instructions and must be signed and mailed in.

Papers must be received by 31 October, 2006 to be considered for the planned “On to Mars 3” publication. Questions or clarifications can be addressed to crossmanf@earthlink.net.

August 2006 Meeting Minutes

The Dallas Mars Society met as scheduled on Aug 27 at 6:30 at the Plano Spaghetti Warehouse.  Attendance was 14 (counting 3 children), which is a new high!   This was the first meeting after the 9th Annual Mars Society Convention in Washington D.C., and there was much to discuss both with regards to the past Mars Society Conference and the future ISDC Conference in May 2007. 

 

April and Derek jointly chaired the meeting with a thoroughly prepared agenda, leading to a highly productive and organized meeting.  In quick summary, the highlights were:

 

>Call to order at 6:40

 

>nominated interim officers.   These officers will serve until more formal elections can be held at a later date, probably around New Year’s.  These officers will help us organize our tasks for the upcoming ISDC conference.

                -President:             Derek Andreas

                -Vice President     April Andreas

                -Secretary:             Kurt Chankaya

                -Treasurer              Roger Carr

 

>Discussion of the 9th Mars Conference

                -Summary of main speakers

                -Both Jim Heiser’s and Kurt Chankaya’s talks went well

>>The T-shirt’s were a SMASH!  Virtually all of the T-shirts sold the first day, at the full $20 price.  Our T-shirts were the only ones being sold. It was real neat to see conference attendees walking about wearing our club’s design!  Kudos to Mark for making the design, and Derek / April for making the shirts.

                >This means we now have money, a few hundred dollars.  This will be set aside for potential expenses during the ISDC.  April and Roger will look into setting up a separate bank account.

                >** Just to make sure everyone heard, the NSS and Mars Society will NOT be holding a joint conference at the ISDC this Spring.  Agreement on this failed to be reached – we are back to doing a ‘just’ a separate Mars track.

 

>High Performance Leadership Project

                April will use preparing for the ISDC as her toastmaster’s project at her job.   There are many experienced folks there who can help and mentor us through the ISDC conference process.  April proposed a ‘vision statement’ for our group, which stressed mutual respect and teamwork will be the themes of our participation with other space advocacy groups at ISDC. 

 

>ISDC planning meeting

                Derek talked about the ISDC planning meeting he was in with the NSS.  There was a map of the hotel layout and tracks, greater definition of the exact tasks and schedule. And overall a great more definition of what is ahead of us.   Besides the tracks, we have a Mars Society table to set up and man, a luncheon and dinner to plan, and alternative activities for alternate nights. 

                We brainstormed ideas for ‘big name’ speakers that national should invite, and also lesser names that would make good tract speakers. 

                Abstracts relating to ‘Mars and Beyond’ will be funneled our way by the NSS, and we will evaluate and help schedule these, as well as trying to get interesting talks and themes for our track. 

 

>Key Projects and Volunteers

                To help this all happen, Derek proposed a list of projects that were needed.  Volunteers were assigned to most tasks.  These individuals will be responsible for accountable progress on these projects.

 

                -track coordinator (coordinates track speakers, themes, dinners etc) Derek and Kurt

                                (a suggestion was made to create a separate task for the lunch and dinner)

                -Track overseer (makes sure the track runs smoothly) Roger

                -Reviewing Abstracts Jim H, Mimi, Greg, Curtis

                -Evaluation forms (forms for reviewing the tracks, conference etc) Mimi, Kurt

                -Mars Society nbsp Derek, Roger

                -Mars Society Information Track / Lunch (TBD)

                -Pizza Night Engineer  (alternate activities, not the ‘main banquet’) (TBD)

                -Dallas Mars Society Product Line   (T-shirts, books, jewelry, etc) Mark, Kurt

-Space Passport April

 

Overall, we had a well organized and productive meeting, and a good start to our planning for the ISDC.  Details will continue to evolve as we get further into the planning. If you have any ideas, don’t hold back..post to the group!